At ExactCareers, safeguarding your privacy is our top priority. This Privacy Policy (“Policy”) is applicable to individuals who visit the websites owned and operated by ExactCareers, as well as users of our applications (“Services”). We are committed to never selling your personal data and will handle it in strict accordance with the EU General Data Protection Regulation (“GDPR”).
This Privacy Policy outlines how ExactCareers gathers, utilizes, shares, and secures the personal information you provide. Additionally, it explains your choices regarding the use, access, and correction of your personal information. The utilization of information collected through our services will be restricted to the purpose of delivering the service for which the customer has engaged ExactCareers.
How do we collect your information?
We gather Personal Data about you through the following channels:
Direct Interaction:
When you voluntarily provide information directly to us.
When you establish an Account to utilize our Services.
Automated Collection:
Personal Data may be automatically collected during your use of our Services.
Affiliates:
Our subsidiaries and affiliates (collectively, “Affiliates”) may share Personal Data about you with us.
Third-Party Sources:
We receive Personal Data about you from third parties (“Third Parties”), including:
Customers: Our customers may input Personal Information collected from you into our Service, resulting in the storage of this information within our system. This may include details such as:
- Identity data: encompassing your name, age, and profession.
- Contact data: including your telephone number, address, and email.
- Professional data: covering your professional history, including previous positions and experiences.
- Identity and compliance documentation: provided during a recruitment process, such as driver’s licenses, criminal checks, vaccination status, and CVs.
Social Networks: If you use your social network account credentials or sign in through a third-party site, relevant content/information from those accounts may be transmitted to your Account with us.
Advertising Partners: Information is received from service providers aiding us in marketing or promotional services related to your interaction with our websites, applications, products, services, advertisements, or communications.
Other Third Parties: Providers of business contact information may supply publicly available details about you, such as mailing addresses, job titles, email addresses, phone numbers, social media profiles, social media URLs, and custom profiles. This information, combined with data provided by you, is used for targeted advertising purposes, facilitating record analysis, and identifying new Customers.
How do we use your information?
We utilize the personal information gathered from our websites and through the use of our services to offer a comprehensive range of benefits. This includes providing you with the requested services and maintaining effective communication through service-related messages. Understanding the unique needs of your business is a priority for us, allowing us to recommend or determine suitable products tailored to your requirements. Additionally, we use this information to fulfill specific requests, respond promptly to customer service inquiries, administer your account, and facilitate seamless transactions with other users when utilizing our services. Moreover, you can expect to receive product or service information upon request, as well as promotional and marketing communications. We are dedicated to addressing any questions or concerns you may have, ensuring a positive and personalized experience throughout your engagement with our services.
How we may disclose or share your information?
We recognize the importance of safeguarding your Personal Information and may collaborate with trusted partners and third-party service providers. These collaborators are authorized to use or disclose your information solely for the purpose of delivering essential services on behalf of ExactCareers. It’s crucial for us to uphold the security and functionality of our website, and these partnerships play a key role in achieving that objective.
In certain circumstances, we may be compelled to share your Personal Information with competent law enforcement bodies, regulatory authorities, government agencies, or courts. This disclosure may be necessary to comply with applicable laws, regulations, or to exercise, establish, or defend our legal rights. Our commitment extends to protecting your vital interests and those of others.
Furthermore, should there be any significant changes in our business structure, such as a merger, acquisition, or similar transaction, your information may be transferred to an acquirer, successor, or assignee. However, we ensure that such third parties are explicitly informed and bound to use your Personal Information only for the purposes outlined in this Website Privacy Policy.
It’s important to note that our website may feature links to third-party websites or applications (‘apps’). Once you click on these links, you will exit our website, and another entity may collect your Personal Information or anonymized data. While we cannot control or review the content of these external sites, we want to emphasize that the terms of our Website Privacy Policy may not apply to them.
To ensure your privacy, we encourage you to read the privacy policies of every website or app you visit. Although we provide links to third-party websites and apps for your convenience, this does not imply our endorsement of their products, content, or websites. Your privacy and confidence in our services remain our top priorities.
How do we secure your information?
Safeguarding the security of your Personal Information is a top priority for us. We are dedicated to taking necessary precautions, implementing both technical and organizational measures to ensure that your Personal Information is handled securely and aligns with the principles outlined in this Website Privacy Policy. Our chosen measures are thoughtfully designed to offer a level of security that is proportionate to the risks associated with processing your Personal Information. Your trust and the protection of your data remain paramount to our commitment.
International Data Transfers
The processing of your personal information may involve its transfer to and processing in countries different from your country of residence, potentially subject to data protection laws that differ from those in your country and may provide varying levels of protection.
Our website servers are provided by third-party service providers whose operations span the globe. Consequently, the collection and processing of your personal information may occur in any of these countries. Despite the geographical diversity, we have implemented robust safeguards to ensure that your personal information continues to be safeguarded in accordance with the principles set forth in this Website Privacy Policy.
Nevertheless, our collection of Personal Information is typically contingent on factors such as your explicit consent, the necessity of the information to fulfill a contractual agreement with you, or the alignment of processing with our legitimate interests – always with due consideration to your data protection interests and fundamental rights. In certain instances, we may also have a legal obligation to collect Personal Information or require the information to protect vital interests, whether yours or those of another person.
In scenarios where the provision of Personal Information is mandatory due to legal requirements or contract performance, we will transparently communicate this requirement at the relevant time, clarifying the nature of the data requested and whether its provision is obligatory.
How long do we store your data?
We are committed to responsibly managing the duration of your data storage. Your data will be retained for as long as we have an obligation to provide you with our services or fulfill our commitment to the Customer. Additionally, we will keep your data for the duration required to achieve the original collection purpose and until the Customer’s account is deleted in accordance with our Customer Terms and Conditions. The retention and utilization of your Personal Data will align with any legal, accounting, or reporting obligations.
Your personal information is subject to deletion under the following circumstances:
- Deletion initiated by you or another authorized person engaged by you.
- Receipt of a written deletion request from you or another authorized person engaged by you, directed to us.
Your rights to protect your data
You possess certain rights regarding the protection of your data:
- Should you wish to access, correct, update, or request the deletion of your Personal Information, feel free to reach out to us at support@exactcareers.com, and we’ll promptly assist you.
- If you are a resident of the European Union, you have the option to object to the processing of your Personal Information, request restrictions on processing, or seek the portability of your Personal Information. Again, you can exercise these rights by contacting us at support@exactcareers.com.
- At any time, you reserve the right to opt-out of receiving our marketing communications. Simply click on the ‘unsubscribe’ or ‘opt-out’ link in the marketing emails we send you. For opting out of other forms of marketing, like postal or telemarketing, please reach us at support@exactcareers.com.
- In instances where we have collected and processed your Personal Information based on your consent, you hold the authority to withdraw your consent at any time. This withdrawal will not impact the legality of any processing conducted prior to your withdrawal, nor will it affect the processing of your Personal Information conducted on lawful grounds other than consent.
- You also retain the right to lodge a complaint with a data protection authority regarding our collection and use of your Personal Information. For further details, please contact your local data protection authority.
- Rest assured that we diligently address all requests related to the exercise of your data protection rights in strict compliance with applicable data protection laws.
If you’re a resident of California, you’re entitled to specific rights under California law regarding your personal information, including:
- The right to request disclosure of certain information about its collection and use over the past 12 months.
- The right to request the deletion of your personal information, with certain exceptions.
According to California law, personal information encompasses data that identifies, relates to, describes, is capable of being associated with, or could reasonably be linked, directly or indirectly, with a consumer.
If you fall under the definition of a ‘consumer’ as per the California Consumer Privacy Act of 2018 (“CCPA”) and Workforce Cloud Tech, Inc. is identified as a ‘business’ under CCPA, the following provisions apply:
You possess certain rights, though they are not absolute, and in specific cases, we may have the right to decline your request in accordance with the law.
a. Right to request information about:
- Categories of Personal Data collected about you by Workforce Cloud Tech.
- Specific pieces of Personal Data collected about you.
- Categories of sources from which the Personal Data is collected.
- Business or commercial purpose for collecting Personal Data.
- Categories of third parties with whom the business shares Personal Data.
b. Right to request deletion of Personal Data:
If you wish to exercise your rights to access or delete Personal Data falling under the definition of ‘personal information’ as per CCPA, please contact us at support@exactcareers.com. We respond to all requests within a reasonable timeframe in accordance with applicable data protection laws. By reaching out to us, you consent to receiving communication as we may need to verify your identity and gather information to fulfill your request.
Integrated Zoom App
When we integrate with outside apps like Zoom and our cloud storage providers, we minimize the data we request while still ensuring a quality service. Here we outline how we handle data collected through our Zoom integration. Most of the information we collect is to provide Zoom meeting service to you.
Personal Identifying Information
We do not collect any personal identifying information apart from the information you provide yourself to authenticate as a valid Zoom user. This authentication information is used solely to verify your identity and ensure secure access to our services.
No Recording of Zoom Meetings
We do not record Zoom meetings. Our application functions without the need to capture or store any audio, video, or chat content from your Zoom meetings.
Sensitive Personal Information
We do not collect, save, or ask for the following types of sensitive personal information:
- Race or ethnic origin
- Political, religious, or philosophical opinions or beliefs
- Trade union membership
- Biometric or genetic information
- Information about personal health, sexual activity, or sexual orientation
- Criminal history
Financial and Payment Information
We do not collect or save users’ or participants’ financial data, payment data, authentication information, or any personally identifying information (PII) that is related to financial matters.
Scope of Application
Our Zoom app is not related to education (K-12), healthcare, or Zoom for Government.
Data Disclosure and Sharing
No Disclosure to Fourth Parties
We do not disclose any data to fourth parties. Any data collected through Zoom scopes or input by users is securely handled within our systems and not shared externally.
Data Retention
We retain data only for as long as necessary to perform the app’s functions. Once data is no longer needed, it is securely deleted.
Marketing and Tracking
No Data Sales
We do not sell data collected from our Zoom app for any marketing purposes.
Heatmaps and Locations
We do not collect or save heatmaps or location data from users or participants.
Integrated Google Services
We are committed to protecting your privacy and ensuring the security of your data. Here we describe how our application accesses, uses, stores, and shares Google user data when integrating Google Services, specifically Google Meet and Google Calendar, for scheduling and conducting interviews.
Data Access and Usage
- We do not collect any passwords or sensitive personal identifying information. We only use the response we receive from Google once you authenticate yourself as a valid Google user. This authentication data is solely used to verify your identity and ensure secure access to our services.
- We use Google Meet to schedule and conduct interviews. The integration allows us to create and manage Google Meet sessions for interview purposes.
- We access your Google Calendar to display your schedule inside ExactCareers’ Calendar feature. This ensures efficient scheduling of interviews without conflicts.
Data Storage and Security
- We do not store any Google user data on our servers. All data, including Google Calendar’s data is accessed and used in real-time for authentication and scheduling purposes only.
- We do not record Google Meet meetings. Any meetings conducted through Google Meet remain unrecorded and are not stored in any form by ExactCareers.
- We only store Google Meet meeting’s ID to make a meeting accessible once you want to join it.
Data Sharing
- We do not share any Google user data with third parties for any purpose, including marketing or analytics. Your data remains private and secure, accessible only for the intended purposes of authentication and interview scheduling.
- We want to reassure you that our application does not share any Google user data with any external AI models. Moreover, ExactCareers’ proprietary AI models, do not use any Google user data for analytics, prediction or any other purpose whatsoever.
Compliance with Google API Services User Data Policy
At ExactCareers, we are committed to ensuring that the use and transfer of any information received from Google APIs strictly adheres to the Google API Services User Data Policy, including the Limited Use requirements specified by Google.
Use of Cookies
We use cookies to enhance user experience and functionality within our app. Users and participants are informed about our use of cookies and have the option to manage their cookie preferences.
Updates to this Policy
We are committed to ensuring transparency and keeping you informed about how your personal information is handled. Please note that our Privacy Policy may be subject to periodic updates. As our services evolve or to comply with legal requirements, we may make changes to this policy.
Any modifications to the Privacy Policy will be promptly reflected on our website. We encourage you to regularly review this page for the latest information on how we collect, use, and protect your personal data. Your continued use of our services after any changes to the Privacy Policy constitutes acceptance of the updated terms.
Should there be significant alterations that directly impact your rights or the way we process your information, we will make reasonable efforts to notify you through appropriate channels. However, we recommend checking this page periodically for the most up-to-date information on our privacy practices.
Contact Us
We value your privacy, and your inquiries are important to us. If you have any questions, concerns, or would like further clarification regarding our Privacy Policy, please don’t hesitate to reach out to us. Similarly, if you suspect a data breach or have security-related concerns, we encourage you to report them promptly.
You can contact us via email at support@exactcareers.com. Please provide detailed information regarding your inquiry or concern, and our team will strive to respond in a timely manner.
Thank you for choosing ExactCareers – we are here to assist you in ensuring a secure and reliable experience.